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QuickBooks (TM) Premier Contractor Edition offers many features for billing and includes a fairly flexible Progress billing features. However, the Progress billing feature is definitely geared more towards line item accounts for General Contractors. Subcontracting and many General Contractors run up against customer billing issues when trying to properly utilize detailed job-costing with QuickBooks (TM) Progress billing.
To get good food vs job costing, the plan will need to enter in the exact format of the work, materials and subcontractors and other costs. The issue arises when the contractor is billing customers in lump sum Draw a plan rather than a line. In other words, the contract says that you must collect 20% after rough-in, 40% in the highest and 40% thereafter.
Usually a contractor in this situation would prefer to show the invoice Progress detail provided by QuickBooks (TM) running billing such as original contract amount as a lump, the current amount of the collection, and the previous amount or percentage charged. However, they do not want to show some line item numbers amounts as Labor, materials, etc., specified in the plan. Since Progress account pulls it’s data directly from the program, there is a conflict.
One solution is to create a custom Progress Invoice template that eliminates all columns except for the description and manually enter the details, such as 20% Draw, etc. The disadvantage of course is that you have removed one of the best features of Progress collection, created a manual entry, and the bill just does not look like a professional. Another solution, preferable in my opinion, is to create a group of objects containing detailed job-related cost issues still allow you to create a separate description. When you use this item on an assessment of your client, but you Job costing and Revenue reporting item, still Invoice created from the scheduled Group items together in one line with one amount.
The point of this scenario is that it seems that you need to install a new set of issues for each group of items that you use. If you always use the same combination of things, such as labor, materials, subcontractors, it would seem reasonable to set up a group object that contains these items to be used on every job. But what if you are a remodel contractors and in the work varies? No problem, you can actually change the items in the group team directly on the plan or account. This is done by clicking inside the group team in form (be sure you are within the group team, not above or below), using the Edit – insert a line, or change the blank line menu option to set or remove the items you want to change.
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