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The process of reconciliation payment is complex, yet extremely important that health care is the only party with access to both the payment and bank account. A discrepancy between the data could be symptoms of lag between the various events, faulty delivery process, or fraud.

multitude of steps that take place on different dates complicate the reconciliation process, as they affect how and when the money is received, deposited a bank account and registered payment

Office

1. Cash is collected in the office
2. Explanation of Benefits (EOBs) received at the office of

Billing system records

1. Payments records
2. EOBs (may have different check date of the EOB date to the payment date or bank deposit)
3. Electronic Delivery advice (eras) (can have different check date and ERA date of payment or EFT date)

bank statement

1. Cash collected in the office is deposited in the bank
2. Checks received from the insurance company are deposited in the bank
3. electronic transfers Fund are deposited in the bank

For example, you can get an explanation of the benefits and examination of February 28 Say you fax them both for payment on March 1 Although check dated February 28, it will not make the payment until March 1 at the earliest, causing the check to meet the March account.

However, the delay between ERA date and actual date of the bank may take a week or longer. Payment can ERA notice of payment from the insurance company on May 27, the payment would not appear in your bank account to June 2, causing a similar discrepancy between collections and account in May and June.

If you are eCommerce developer, you probably sent Great Plains eConnect to integrate established ecommerce web site with GP ERP back office. eConnect is great tool, it allows you to create or update customer records, including addresses, create sales order or invoice in Sales Order Processing (SOP) module. eConnect business logic is realized as a set of stored procedures behind the scenes, these methods are encrypted, so you can not directly change them. You may soon realize that eConnect allows you to create so-called work transactions, but it does not have posting capabilities. Position after the GP operators, who have to verify sales invoice first and then post it in the session. It is often the case in eCommerce, that you want to send to do automatically in GP, ​​initiated by the e-commerce application logic. In order to extend eConnect with auto posting, you need Alba Spectrum Posting Server

o Native Microsoft Dexterity posting engine. If you are or were the good old-days Microsoft Dexterity developer, you know that you can call Dexterity procedures and functions, especially if you review Great Plains Dexterity SDK and analyze DYNAMIC.DIC with source code (not available to the general development pool ). Posting Server calls this Dex logic and have Dexterity post “approved” of status Server cycles

o Approved batches table. Yes, you need to set up for “adoption” session in this custom table and Posting Server will start posting there. Depending table status every few seconds, so posting is happening in real time

o Types cycles. When we are talking about ecommerce programming, then it is more likely SOP module: SOP10100 and SOP10200 tables, where SOP invoice header and lines are stored and where eConnect places the work records. However posting server is not limited to SOP only. It works with all known GP modules (you can expect problems with the so-called satellites or third party modules, such as Mekorma, Wenn Soft etc.).

o SQL Server Store Procs choice. This alternative approach may look straight ahead, however GP posting cash flow complex and it includes multiple scenarios: different types of items is different price levels, lot or serial number tracking, sophisticated file allocation process to name a few complications and trying to discourage you dive into stored procedures coding

Follow these 7 simple steps to organize the accounting Micro Business website

1. Send out invoices in place once the job is completed – It’s amazing how many Micro Small Business Owners do not get around to sending out bills. You must get into the habit of billing regularly to ensure your cash flow. Your customers are generated account when the job is completed, STRIKE while the iron is hot!
2. Have a system to record customer payments through proper sales invoice – You need to track who has paid and who owes you money. Accounting software can cause older receivables report, but it is up to the accountant to ensure that customers Quitting is applied properly customer invoice.
3. Keep Tax Invoices for all purchases, including direct payments from the company bank account – refer to Tax Accounts when you enter spending to ensure that you join the right amount of GST. Not all procurement is 10% GST, for example, bank charges & food are GST free as part of the Stamp Insurance.
4. Use a dedicated Business Bank Account and Credit Card – When you start a business make sure you open a bank account in the name of your Small Business Micro. When you open this account you should submit all income business and pay all your business expenses from this account. If you need to use credit cards to make sure you have one credit card that you use just for Purchases. You may also want to open a High Interest account to use as this account.
5. Make sure you have copies of all bank statements of business bank account and Credit Car d-Statement will be sent to you by your financial institution or you can print from the Internet bank. Make sure you keep all statements date.
6. Keep your business from your business bank account at least – preferably just pull out one amount every week and transferred to a personal bank account. You can then pay all personal expenses from that account. The smaller transactions you make from your business bank accounts because it is easier to accept.
7. collect all the above information in a simple classification – This can be as simple as Lever arch folder with the following tabs. Income, expenses, bank statements, activity statements, statements. For my own Micro Small Business I Lever Arch File for each financial year. If you have too much paperwork for one file, you can use a filing cabinet, but the principal is the same.

Since you have organized paperwork the following steps 1-7 time taken financial information will be greatly reduced. And we all know that time = money!

At this point you have two options, you can undertake training and learn how to work their own financial information, or you can engage contract accounts. Either way, I recommend using authorized software, such as MYOB. If you decide to join the writing of books related decline because you are organized with your paperwork.

to Micro Business success!

warm

Robyn

The first question that comes to our mind is why is this data so important? Why change the way we have been doing it? This is the way I’ve always done it before.

In my view, the custom server account is the most important document to focus on the import or export of goods in the country. From this document, customs officials should determine the proper classification of the merchandise, values, obligations, data collection, risk Compliance and enforcement from other agencies. Also from the same document custom brokers will classify, valuate, pay customs duties and send information to customs based on this.

In describing the merchandise, the most relevant and accurate information relating to the goods is much better than a general description. This will greatly assist customs officers and brokers customize the right to determine the proper classification and additional requirements, if applicable. Most countries have introduced a uniform tariff under the umbrella of the World Customs Organization, such disclosure has name system for all imaging products.

My suggestion as custom broker expert who has been doing this for a long time is this. the IIF customs is to rely on this system, it just makes sense towill facilitate interpretation of exposure by using the same language they use. Another suggestion is based on my experience as a customs broker is the use of international terms of delivery, this will assist the customs and custom brokers in correctly determining the value of your products by adding or deducting fees if applicable. In addition to other considerations, such as; Discounts, responsibility, packing, packaging, royalties or licensing could be included or not in the price.

In some countries, the customs will not release the consignment generic description is new. It will only be issued until when additional information is available. This is very important as then lean inventory methods are becoming more widely used and the company will not have the capital tied in the inventory.

In my experience as a customs broker, I’m not trying to imply in any way, shape or form if you follow these guidelines, it will ensure the immediate release but it will prevent unnecessary delays or additional requests for information by the customs officials.

common misconception is that accounts receivable (AR) Factoring is the same as the AR financing. The truth is that the two are very different and would often be used in different situations. The article below is a brief description of the two teams and also provides insight into when you could use one over the other.

AR Factoring, also known as invoice discounting or factoring, consisting of companies that sell receivables to a third party, known as Factor. The Factor collects the money (in many cases). The element of compensation because they do margin off of the amount they give business and the amount they collect from the client. The company benefits because you get immediate cash flow.

Usually Factor will pay anywhere from 60-90 percent up front for the accounts of the company. Then the money is collected, they refer by 10-40 percent minus the service fee. The service as Factor makes its money. The fee is usually between 1-5 percent per account per month. It does not take much math to see that this can be an expensive way to finance.

Now that we have discussed factors let’s take a look at what accounts receivable insurance is. AR insurance is similar to regular insurance so you pay an insurance premium to help you in case things get really bad. Instead, health or housing, you are insuring that the company will still receive money even if customers decide to pay.

As is always the case with insurance can be abused. Andi idea is that you are insuring against something that you do not happen, but could nevertheless. However, if you know that your customers are not going to pay you buy AR insurance so the insurance company has to eat the money, it would probably be unethical. Not to mention that you would probably not be able to get away with it (insurance companies have ways to make sure such an incident does not occur).

Now when you see the difference between accounts receivable insurance and factoring, you can probably see that you would use them under different conditions. Factoring would be a better choice in cases where the business is strapped for cash, but you expect to be able to bounce back pretty quickly. You would use short-term insurance in situations where you want to be careful.

One example already accounts receivable insurance (also known as the compromised credit insurance) might be useful if your company is about to make a huge sale for the first time customers. With first-time customers you have no history of whether they will make their payments and insuring himself was both ethical and potentially a good idea.

Another time when trade credit insurance could be useful if you company is considering opening a credit to new customers and you are not exactly sure what the answer will be. To be just a tad more aggressive with the credit policy can often lead to more sales. Make sure the insurance receivables know what you’re doing, but to get some coverage might not be a bad idea in this situation.

It sums up our discussion of the difference between these two accounts methods. Factoring is used to help out with cash and insurance is used as a precautionary measure.

When business owners Realize They have a cash flow problem and start looking for

Ways to Solve it, the first thing They usually do is call Their banker or the SBA.

The second thing is discoverable They do all the financial and credit information They Will

have to Provide and how many weeks or months it Will take to find out if They are

Approved.

Bankers Decide what business a qualifier for by the value of the assets They own and

Can use as collateral. Many businesses do not have Many assets, therefore the loan or

line of credit They qualify for is not what They need. Even a business with Many

assets Oftel can not Borrow as much as They need to keep everything running

smoothly on a continual basis.

Funds available through factoring are unlimited Actually, in the sense thatthey are

based on how much business you do and how much you Can do in the future. The

assets you use as collateral are the accounts Receivable you generate for goods or

services you have Already Delivered. That means the Amount You Can Get Each

month Depends on the Amount of work you Delivered the previous month.

In order to qualify for a bank loan, you have to be in business long enough to

establishments good credit and show financial statements That Will Allow the banker to

Feel That You Can repay the loan out of your company Profits.

If you have not been in business very long, are in Chapter 11 or have tax liens, you

would not be Approved for a bank loan but you would probably qualify for factoring,

if your Customers are creditworthy. The most Important thing is a factor considers

the financial strength of your Customers.

Factors need basic financial information about you and your company. Once the

factors see your A / R aging report and get the names, addresses and phone numbers

of your customers, They do credit checks and make the decisionmaking based on That

information. They Will verify That the goods or services invoiced That you were

Actually Delivered and accepted by your customer.

The factor Advances you 70% -90% of the invoice and then Waits for your customer

to pay. When the bill is Paid, you’ll get the rest of the money except for the small

fee (2% -5%), the factor charges for this service.

There are Many Ways you’ll make up the cost of factoring. By having your money in

your own bank account almost as soon as you send the invoice, you could save

more than the Amount of the fee with Discounts from your Suppliers. When you pay

on delivery, you also make your Suppliers happy and get better service from a theme.

You’ll gain more than that by being expandable to go after and accept more jobs. If you

know that you Will Be Paid When You send Each invoice, you Will feel confident When

large orders or new Customers come in and will not have to hesitate, wondering if you

shouldnt accept themself.

Languages ​​You can keep up with Payroll, insurance and taxes When you do not have to worry

about When You will be paid for the jobs you do.

There Will Be less stress in your life too. Maybe this is the best part. Maybe it is

priceless.

Exactly tracking vehicle mileage is often overlooked in small business accounting and tax preparation. Often, either the mileage is sufficiently due to lack of data or the fear of being audited, or it is over-reported also by the lack of data, or “I know how much I drove” attitude.

Although it is best if taxpayers have a small notebook in the car to take the actual odometer readings every time a business trip is done, this is cumbersome, and most people do not want to do it. Accurate records are a must, the mileage deduction shall be able to stand up to scrutiny if the IRS audits.

Quick Books can help. Use the following steps to create and vehicle mileage.

1. If you do not have any mileage records already recorded in QuickBooks, proceed to step 2. If you have a few records mileage recorded in QuickBooks, go through them and make sure everybody has a destination listed in the Notes field, such as “ABC Printing” (from the Company menu, select Record Vehicle Mileage, then page through the records to stop them). Then, create a Mileage by Vehicle detail report (from the Reports menu, select Jobs, Time, & Mileage, then choose Mileage Vehicle Detail). In the Date field, choose this tax year. Using the Edit button, eliminate all columns except vehicles, with the closing date, Total miles and Notes. Print.

2. Create profit detail (from the reports, select the company and financial, the Profit & Loss Detail). Set the date range for this fiscal year to date. Using the Edit button, eliminate all columns except the type, date, title, memo and amount. Print.

3. If your business is made where driving to see clients, create a Transaction List by Customer report. From Reports menu, select customers and accounts, then select Transaction List of Customer. Using the Edit button, select Filters tab. The filter box, select the item type. Change entry type from all accounts. Click Ok, then print the report.

4. Compare reports. Look at each line to see if it represents a place you drove in fact, either to buy something, have rendered services or perform work for a client. If there are missing destinations in Mileage Vehicle report, enter them (the club menu, select Enter vehicle mileage). Do not forget to include the destination in the notes field. Consider using one of the online map sites (such as Yahoo! Maps or MapQuest) to create printed information on the distance between the office and the destination. Vista reports and printed map information for the file tax.

Cave

I am not asserting that this method will certainly stand up to IRS scrutiny. However, this is certainly better than to leave a review without mileage records. Here’s a quote from IRS Publication 17, 2004, from page 193, where it covers the complete files: “Documentary evidence usually considered adequate if it shows the amount, date, place, and the essential nature of the expense.” As long as you can produce a receipt or invoice showing the travel and map information shows the distance, this approach meets these requirements.

Nobody wants any deduction of disallowed for lack of evidence. If you do not want to use mileage laptop in the car, this approach will help to ensure that all the mileage you do claim is well documented.

International Shipping is a complex issue that comes with a lot of red tape that needs to be properly filed with the proper authorities before you can expect the shipment to reach the ultimate destination. Shipping services can definitely help you with the necessary paperwork, but it’s best to go up to the transport provider. Knowing what documents must be filed any time, anywhere can help you stay on top of your shipment and to make sure that things are rolling well. By keeping track of your paperwork, you will be less likely to encounter hiccups along the way. Let us take a look at the different forms involved in the transfer.

air waybill

air waybill are uniquely made for shipments sent by the operator. They are never made in negotiable form.

Bill of Lading

bill of lading refers to an agreement signed between the parties that the product belongs and shipping services. There are two types of bills of lading – commercial and direct. The negotiable form can be bought, sold or traded while goods are in transit.

Commercial Invoice

A commercial invoice is what the seller gives the buyer as proof of their purchase. These accounts are important when shipping goods that the government used them to determine the fair value of the consignment.

Consular Invoice

In some countries need to provide them with consular invoice. It is very similar to a commercial account in that it will include the price of delivery, the names and addresses of the seller and buyer and other relevant information – except that these documents must be certified by a consular officer stationed in the country of export.

NAFTA origin

Documents required for trade between Canada, the US and Mexico -. Partners in the North American Free Trade Agreement

Examination Certification

The document is required by some countries to confirm that the consignment contains what is supposed to contain.

Dock Receipt and Warehouse Receipt

necessary documentation issued certifying that transfer responsibility of the international shipping company shipping carrier when the shipment has been delivered to the port of the board.

destination control statement

item that is usually taken on the bill of lading, which states that the transmission can only be exposed to certain destinations.

Export licenses

A government issued a document that gives you permission to ship certain products in certain place.

Export Packing List

An extremely detailed and itemized list of what can be found in the shipment.

insurance policy

document confirming that the shipment is insured for the entire force, it should get lost, stolen or damaged on the way.

Knowing the proper way to fill out the documents is quite specific and it will do well, otherwise, even a slight discrepancy between the documents is enough to freeze the transmission in limbo for a long time. In order to prevent such situations, it is best to let International Shipping provider take care of all the documentation needs, but it is also important to understand what these documents are and make sure that they have gained for shipment goes home port.

Sales-to-sales: For example, you can create a sales contract or quotation

Sales-to-Delivery :. For example, you can create a standard or rush delivery of your order. Similarly, you can create shipment delivery from sending

Delivery to the collection: .. A standard account is created with reference to delivery

Billing Invoicing: Invoice cancellations are usually made with respect original account

Billing for sale :. If the debit memo requests or credit memo requests, the original account is used as a reference document

Without going further. , Let’s dig a little deeper into the concept of “Reference”. Whenever we have a document is a reference to another document, this means that the information is copied from the preceding document into the second document. What is the need for information to be copied ..? There are many reasons for this. For example, it reduces the burden on the person in the second document. Also, this ensures that the data is accurately copied without error.

Let’s take an example. Customer has called us and asked for a quote. Our sales force has responded with a quotation.

The quotation may contain a lot of data as each customer’s internal code of his / her with us, the date of the citation, the date applies to, prices, discounts, against taxes, materials, quantity, etc.

customer places the order to refer to the price quoted.

During the process of creating a rule referring to quote a lot of date, you must copy. Sample data could price, customer data, material, and quantity discounts given etc. In order to do this well copy control practices are used. Copy control configuration is also part of the document flow.

When we own a business, whether it is small or large, it is important to manage our time by using the appropriate documents for the company. For example, if you own a business creating accounts is part of the plan. If you have a stack of bills lying around the office that you do not manage your time right then if you need to refer to these data, it could be a struggle to find the account you are looking for.

To manage time wisely we need to learn how to organize our desktop, home, office, computers, and everything that touches our lives that has organized. Paperwork is always part of every business. Even if you have computers and store files on your hard drive or drives, paperwork is somewhere around the office. To manage our time we need to store papers that are important in a filing cabinet and throw papers that serve no purpose. If you store your files in the cabinet and mark the right, later, when you search for files, you’ll know where to look for them. This will cut back time and save your stress if the file is needed is important. Invoices shall be registered in filing cabinets, too, and appropriately marked. We never know when we may need to contact customers or other customers may contact us for references or complaints.

accounts are required for tax purposes also, so if you keep the information in a filing cabinet and label them, you will be organized when the IRS requires a statement. Plan is necessary to make time management fall into place. We structure our programs, work to achieve them, and organize as we go along. Most of us prefer to organize our files, desks, et cetera at least once a week. I feel this is a town where we may have overlooked something, and also celebrated the new documents to file. No senses to let the leaves pile up.

Do not forget to organize the files on the computer too, it is important to time management and smooth operation. If you own your own business and do not have an accountant yet, then make sure you learn the proper skills to organize where it is important to keep your business alive. Too many small business owners have failed, since they did not have the tools to manage time. You probably already have a written business plan, where most small business owners to take out loans and banks often need a draft. If this is true, evaluate the business on a regular basis, review plans, making sure the company is stable. Time management is the solution to maintain and keep the business running smoothly. If you need help with time management, information is available through the Internet, library, and other resources. Do not ‘hesitate to seek help if you see a time management system is not working accordingly.