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10 Ways to ensure Invoice your right and you get your payments when due
Once you have completed the assigned Virtual Assistant Services your logical next step is to create an account and charge customers for the work you have do.
Obviously account is an accounting record of money owed to your business from your customers, but it is much more than just a collection of just a dollar figure at the bottom.
Let’s start at the top and work through some things that you should have in your accounts -. however, most of this information will be included in the signed booking form your
1. Professional Presented
Your account is a part of your customers see, so make sure that it is presented as professional as possible. The payment figure at the foot of the invoice is obvious points every customer searches, but peripheral details will register in their minds, whether they admit it or not.
2. Business Details
Your name or the name of registered business needs to be placed at the top of each account you create. Under this you need to add complete information such as address, telephone number and address.
3. Client Information
Beneath letterhead add all the details of customer contact.
This is where you will Company client or company name, name and address of a contact information. If you have a phone number for their business can add this too.
4. Invoice Date
Include the invoice date at the top of each account. Invoice date tells customers when the bill was made and the terms and conditions will then tell the customer what time they invoice date in which to pay the bills.
5. Invoice Number
Use invoice numbers to find each account you create a reference. This will help in tracing payments come in your business and also help to identify any overdue payments.
6. Account Information
ist exactly what work you out and completed by the customer and describe the project in some detail. This attention to detail protects you and your company from discrepancies or issues that may arise between you and your customers in terms of cost and service provided.
7. Payment Currency
Virtual Assistants can have customers in different countries around the world. Some of the companies you provide services paid in a currency other that their own local currency.
If this is the case, specify the currency in which the invoice is made out. You need to be sure that you are not under the cited service by switching currencies without realizing it.
8. Payment Details
customers will not know how to pay you if you do not have this information on your account. Since this is your business, you can choose your preferred payment method. You can choose to request payment by check or you might want the convenience of PayPal payment. The choice is yours.
9. Terms
It is important that you include a complete set of terms and conditions for payment of the invoice. You can list them either behind account or a separate page. These terms tell customers how long from the original invoice date they have your account must be paid.
10. Format
Your virtual assistant working virtually, so most customers will be fine with you submit your account electronically. To protect your business against future issues, create an account by using the Word document and then convert it to a PDF file. Not only is the PDF file format easier to print the records, but it also protects you against any changes that may be made without power.
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