Small Business Finance Options – Invoice Factoring 101

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Invoice Factoring is useful but often misunderstood aspect of small business finance. So in this article I will explain what factors and how it can help certain business owners sustain their growth.

By definition, factoring is the process in which small business owners can convert accounts receivable (invoices) in much-needed working capital. Basically there are three main parties in the process

  1. The collection Company – This could be any business with accounts in the form of bills. In addition, the owner of the company wants to convert the accounts of urgency working capital. In this example, let’s see this business as “Acme Corp.”
  2. The End Customers – These are customers that have been invoiced by Acme Corp and are thus part of Acme’s accounts receivable system.
  3. The Factoring Company – This is a financing company that specializes in providing working capital through such services as invoice factoring. This is where the Acme Corp. will go to try to convert their accounts in working capital, cash flow drive.

Now let’s assume that next month will bring some major equipment purchases for Acme Corp. They have two new vehicles for their business, along with some other equipment. The only problem is, a lot of their money is tied up in the form of bills. This represents future income, but it does not help Acme Corp. here today, and it will not help them to make equipment purchases next month. In other words, they are not considered working capital accounts.

in this common scenario, small business factoring company could step in to help Acme Corp. change their accounts receivable in current assets (which could be used to make the equipment purchase next month).

So the owner of ACME’s (Bob Smith) would work with factoring companies to transfer some or all of their accounts to the company. The factoring company would then go to Bob part of the invoice total, typically around 80 percent. Bob has just converted 80 percent of their accounts receivable in the capital that he can use to reach the equipment purchase.

The end customers (people who owed Bob these accounts) would now make payments to the factoring company, instead of sending them to the Acme Corp.

This approach to financing is not for every business. Like any other financial policies, there are many considerations that must be taken into account. But the point of this article does not say whether Factoring is right for your business, but just to make you aware of this unique approach to small business finance.

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Installation Invoice factoring contact

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Invoice Factoring can improve market share, profitability and growth by turning unproductive asset (accounts receivable) in cash. The infusion of working capital that Factoring deals can be just what it takes to get the company on track to enter into new contracts, making timely payments to suppliers or even cover the payroll. But the company owner or CFO should understand how Factoring companies work and know what needs to facilitate the set up of the relationship. Answer the following questions should provide guidance for companies that are considering factors as financial tool.

Is the company a good candidate for factoring?

Receivables factoring is based on debt on credit terms with other companies. In other words, factoring companies will not be able to contribute financially to the amounts from individuals. In addition, the business customers must be creditworthy. There was funding (also known as factor) is advancing money to the customer and a guarantee that they have a swimming pool company accounts, they perform due diligence by checking the credit history of each customer. If some of the customers have poor credit ratings and are slow payers, factoring companies may be hesitant to establish a financing system contact. They may perceive the risk as being too high.

It is also important for the company to achieve a reasonable profit margin in order to achieve the Factoring fees. Despite the many advantages of invoice factoring deals, rates may range anywhere from 2.5% to 4% per month for the amount of the invoice submitted. The company should enjoy a margin of at least 10% to be able to justify the fee.

A back any liens on accounts?

Many business owners do not know the answer to this question and it should be determined immediately to save time during the application process. Factoring companies must have a clear title that claims to offer protection itself in bankruptcy or other situations where they are not receiving payments. To do it, they do what is called a UCC filing that gives them the option to receive the first position of receivables. If it’s Lien, factoring companies often work with the pledgee to get it out. For example, if the company has a term loan with a bank that has all the assets to provide as collateral, the factors the company could make payments from capital to repay the loan and get a mortgage out. The same applies if the company has fallen behind on their tax payments and 941 IRS has filed a mortgage.

What aspects of company is the best fit for my business?

Type “Factoring companies” in the Google search box and you’ll see plenty of choices available. Which one should you choose? It depends on so many factors. Some are adept at factoring freight bill accounts while others focus on staffing companies. Some of the bigger ones may work with all types of business, but excluding medical and construction. Factoring companies are also in the amount of minimum or maximum monthly volume required, while others allow “spot” factors. Spot factoring allows companies to send invoices when necessary. The agreements vary as well. Some elements can offer what seems to be a good rate, but severely punish the client when they try to end the relationship. It can be very confusing.

Utilizing highly educated brokers Factoring is a great way to find the right fit for the company. A factoring broker know the factors that are reputable and will service account in a professional manner. They will also serve as an advocate for the client with the help discuss and accelerate the application process. Brokers are an integral part of the factoring process and the best thing is that the company does not have to pay them because they get their compensation from the factoring company.

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Invoice Factoring in Staffing business

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Commonly staffing company to handle cash challenges in times of growth.

deal with many different rounds of pay, meeting payroll can become difficult. Many

staffing companies will turn to payroll funding or elements to get them though their time

the need. While payroll funding is a good choice for some staffing companies, factoring

offers greater flexibility.

In a nutshell, here are some of the differences between Payroll financing and Factoring

staffing company

Payroll Funding

Funding only the payroll segment accounts

long-term contracts

Usually staffing company needs to deliver all time cards

No Guarantee

Funding company takes over invoices payroll and tax processing

Factoring us:

Funding entire account. Staffing companies can use the money for any purpose,

payroll, marketing, expanding, etc.

No long-term contracts required

Staffing company has full control over the invoices they submit to us.

Guarantee of corrected accounts

will fund the payroll account Staffing company

Staffing companies manage payroll, insurance, etc

Benefits of factors with us boil really down to add profits to your bottom

line. Before you factor, make sure you can take advantage of the features and

utilize them in force

take on more business

Most staffing our customers can do more business if they have a better cash flow.

Some real examples are:

Immediate access to capital phone

Shifting manpower from the collection of marketing for the growth of

meeting payroll efficient and stable

reduce costs

Many of our clients in the staffing industry actually reduce costs by outsourcing

credit and gift to us, and by getting a healthy cash position. The

the most common ways are:

Eliminating bad debts guaranteed by credit our

Reducing the collection and management

improve your financial

business accounts for cash turn various company employees to “get current” or

reduce strains caused by tight cash flow. It also improves their own credit

, which is important to do business with larger customers. Here are some examples of

often see

Meeting regular payroll obligations

Bringing payroll taxes existing

Achieving higher quality customer

How can YOUR Temporary Staffing companies benefit of Factoring?

Any staffing company in a unique position. Before you sign up to a factor, it is

important to evaluate how our services can increase your business, dropped

expenses and improving your financial situation.

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Free Invoice Templates Made Easy

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How can you expect your customers to take your business seriously if your account balance professional? Account is the last impression you give to your client. Why not close the deal with invoice template that is professional, free and easy to use?

A professional accounts is vital to the credibility of the company, not only so that customers pay you quickly, but also so they call you back for future business. If the customer questioned the credibility of the invoice, they may not submit payment within that period you requested, that hurts your bottom-line. Project billing can be difficult, but it is simplified by using templates skills. So how do you find the right template for your business and save money at the same time?

First you should know that the template needs. At least, accounts should include certain elements, such as company name, address, contact information of customers, a description of the services provided, and approved cost of service you provide. More sophisticated accounts can be your company’s logo, payment terms and the breakdown of products and services.

Once you have an idea of ​​what you need, it will be easier to narrow down the options. Most software packages offer templates, the software can be quite expensive. Templates can be purchased separately online, as well. But as a small business owner, you know that running a business is expensive, and you want to reduce the cost when you can. The Internet is filled with tools to help run your business, including free invoice template.

Account with all the necessary components can be easily created using one of the convenient and free invoice template online. Invoice types may account for some services, labor and materials account proforma invoice, among others. Free templates are generally available in various formats, and you probably already have on your computer, such as HTML, Microsoft Word, Microsoft Excel or PDF. Some free templates are time-saving features, such as self-calculation easy figuring, generic logos or options to add your own logo, automatic date stamping and easy drop down menus for selecting items or services to customize the invoice.

Finally, you need to consider the production of the template. Depending on the website you need to choose the best account to suit your needs. For example, you can use invoice templates you customize electronically and print from the comfort of your office before you send to your customer. Or maybe, invoice will be sent electronically via email. Or you may need handwritten invoice form that a technician can complete in this area. Most likely, your company will require a combination of these. Using a template can ensure that the design and branding elements of your business are in line.

Your account is past your statement about the value and quality of your work. Make it professional and credible -. To ensure customers have the confidence to work with you again and recommend your business to others

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Factoring Accounts slow economy

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invoice factoring industry is expected to grow significantly as the economy continues to soften. The threat of recession will likely increase the demand for services. The onslaught of the sub-prime mortgage crisis and high adjustable rate mortgage reset in the next two years is added to the parameters already slowing economy.

Because of the predicted recession, face invoice factoring business combination incredible opportunity and potential risk. If recession occurs, it will probably be a shakeout in some industries. Some sectors are already getting hit hard, such as construction, property management, and building supply manufacturers. However, often difficult to decide which one will pass before it happens in reality. That is why it is very important for lenders of all sizes to upgrade the underwriting process and structure. Equally important is the need to have effective surveillance systems to detect if a company is just going through a natural down cycle or very existence is threatened.

It is important for the factoring client to understand the Enhanced underwriting and performance monitoring processes are not just a way to limit the risk in financing. They are also important tools that can help the company maximize performance and even keep it from extinction.

Assessing the current financial company

In the early 1960s, Edward Altman developed a mathematical model to determine the financial health of the company and forecast of bankruptcy which is still used today. Called Altman Z-score, it uses five ratios composed of eight teams from the consolidated financial statements. The five ratios and weighted average for each ratio in relation to total as follows:

Ratio weighted average

EBIT / Total assets 3.3

Net Sales / Total 999

Equity Mkt. Value / Total 0.60

Working capital / Total assets 1.2

retained earnings / total assets 1.4

After inserting the figures obtained from the company’s balance sheet and income statement and come up with a total, but model asserts the following:

A score of 3 reflects the company on a firm footing

between 2.7 and 2.99: The factoring company should exercise caution and require increased monitoring.

Between 1.8 and 2.7 :. There is a good chance the company will go bankrupt within 2 years

Less than 1.8 94% chance that the company will have to file bankruptcy next year.

The Z score is just one tool in the arsenal of the person responsible for determining whether a company is good (or bad) candidate for invoice factoring. Another fundamental interests of methods should be used in conjunction with the Z-score such as financial trend analysis of income, expenses, and profits. In addition, there may be internal and external factors that may alter the proportions in the future as new products roll-outs, mergers and new competitors in the industry.

Monitoring Results

The factoring company should constantly monitor performance, preferably monthly. If two or more of the ratios used in the Z-score reflecting adverse trend, the lender should meet with key employees of the company to discuss strategies for improvement. Again, the client should understand that this is not bullying tactics. The meetings are essential for the viability of the company. If it is determined that performance improvements are unlikely in the near term, the customer should refer to the turnaround specialist. These types of companies are adept at development of a highly disciplined and urgent solution.

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Reasons that may Invoice Factoring Better financing

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Preparation is the key to every successful venture. Agreeing to what business bloom from bud to beautiful flowers, they face often need of additional funding for various purposes. There are many reasons as expansion, marketing, meeting payroll or other cost, although all of these requirements Initiatives need extra cash who prefer to various financial services.

There is a range of options available for companies to source extra funds beyond, some of which are traditional while others are contemporary. In recent times, the concept of invoice factoring has gained enormous attention because of the numerous benefits that surely makes it the most lucrative option. Following here are certain reasons that surely indicates that account factors is the most beneficial form of external financing companies.

Rapid Liquidity risk

Very similar debt business, which mainly occurs but to deal with financial companies, banks and investors, invoice factoring generates immediate cash for enterprise search option to traditional lending. Availability of required capital is immediately compared to the application of credit to banks for small business loans, which guarantees coverage of the costs, such as salaries, equipment, rent and utilities.

competitive prices

By trading accounts to factoring companies, entrepreneurs get the chance to maintain short-term trading financial obligations. Alike traditional commercial financing, price terms invoice factoring is different depending on the specifications chosen company.

Personalized Search Help

Account Factoring industry, there are both consultants and companies that offer tender forums and services related to public search based on specific business requirements. With a number of factors to choose from, companies looking for the most lucrative deals for invoice factoring may find the need brief probe, which is generally quite difficult for small business owners. However, with the help of B2B server or a good adviser, a company can surely cut the chase.

Operational Maintenance of phase Billing Cycle Drought

This especially relates to the management accounts of the delay in charging. The process of invoice factoring provides funds for expenses that might otherwise force the owner to vote on the sale of the company or the temporary or permanent closure. Serve as a secondary supply of commercial financing, factoring helps struggling companies to stay afloat in times of poor performance or late payment of creditors or other payers.

Balance Stability

Factoring not usually show up on the balance sheet as liabilities. The receivables Factoring is a workable option to ensure that your account is still on target. The concept of cash flow is a complex system to ensure the company is able to resolve accounting expenses in the normal fashion.

It is true that each option comes with certain inconsistent and generally, nothing is perfect. However, for a company with a motive to source funds outside the business and consider various options such as Small Business Loans, financial institutions and many more, this method allows them to get money with ease and expand their business like never before.

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Advantages of electronic invoicing for business

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Electronic invoicing, or e-billing, as the name suggests, is the electronic exchange of invoice documents between suppliers and customers. Electronic billing goes beyond just sending a PDF receipt to the customer by email. A true E-billing solution is an integrated solution where an invoice is sent and received seamlessly between accounts receivable system supplier and customer accounts payable system. E-billing documents are usually exchanged EDI or XML format. (Source: E-Invoicing Basics)

Why switch from manual, paper-based system of electronic invoicing system? Paper-based systems is extremely time consuming and prone to errors. As such, paper billing tends to have higher costs and longer production life span

Despite the widespread adoption of automation of many business processes, Accounts Payable and Accounts processes remain largely manual (Source: Dolphin Corp) ..

Advantages of electronic invoices to suppliers

switch to e-billing solve these problems, leading to faster processing, lower transaction costs, greater visibility and significant savings. From a business perspective, e-billing enjoy the benefits of AR / AP processes.

For starters, there is no mail to sort, distribute or open. Not only that, e-billing eliminates the cost of paper bills, envelopes and postage. Plus, it takes much less time to work to create the payment process. With the new system, you can create and distribute an entire group of accounts with a few clicks. (Source: Pay Simple)

Next, there is no data entry required. Since the payment is received in the buyer’s payment system automatically, accounts payable clerk does not have to enter data by hand. E-invoicing eliminates the possibility of errors and ensures accuracy. Likewise, there is no need to scan paper invoices, other handiwork that takes time and can be prone to errors as unreadable scans.

At the same time, all the accounts in place and sealed. By eliminating the mail from the equation, you are also eliminating several days of receipt of payment. Similarly, electronic payments speed up the process and you do not have to wait in line at the bank to deposit money.

electronic invoices is easy to store and reference, without physical file cabinets required. As you follow the customers, you can easily include a link or attachment to the original payment, Purchase Order, or related documents.

Advantages of electronic invoices for buyers

E-accounts offer benefits for customers as well. For example, you can offer a variety of payment options such as debit, credit and ACH. Paperless system also opens the door to automatic alerts complete with built-in “pay now” button to connect to the bill. Customers’ accounts paid team will appreciate not having to manually enter data or scan paper bill too.

switch to e-invoicing saves time and money, a win-win for both parties.

Works Cited:

1. Pay Simple, “Advantages of Electronic billing and collection,” – http://paysimple.com/blog/2011/07/13/advantages-of-electronic-invoicing-and-billing/

2. Dolphin Corp, “E-billing for accounts payable,” – http://www.dolphin-corp.com/business-process-management/e-invoicing-for-accounts-payable/

3. E-Invoicing Basics “What is E-Invoicing,” – http://www.einvoicingbasics.co.uk/what-is-e-invoicing/

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Various types of accounts and its importance

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bill or invoice is a commercial payment-related documents issued for the seller with the buyer. This includes information about products and quantities, with prices fixed. Thus, there is information about payment fixed between buyer and seller. The seller is known for offering discounts to the buyer if he pays early, but the concept made. The article describes the invoice must contain, time billing along with the terms and conditions. Thus, the collection is great value in economic relations agency.

There are various types of accounts available. They are:

• Account Proforma- this type of account is found more in foreign trade. This follows the commitment of the seller to provide goods sold at a special price and for a specified period. This is not recorded as accounts payable

• Credit Memo -. In this type of account, the buyer returns the goods sold him and instead receives a message from the seller of the amount paid to him. This is a kind of repayment to do with the buyer

• Commercial type of invoice -. This is found in cases where shipping and other involved in the communication two international agents. This is a kind of primary document based on the seller and the buyer meets the point agreement

• Debit Memo -. At a time when the company can not pay for the time of the memo in which he agrees to pay the amount of a fine or interest.

There are other various accounts used in business, but base their monetary policy trade in goods deal and the quantity and quality details. This is one of the fundamental pillars of the company and therefore kept with the utmost care.

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Various types of accounts and their use in business

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Account is a payment related document where the seller provides contract information from between him and the buyer. The bill is also called as financial statements and therefore should be a strong emphasis on business with any organization. It is a statement of payment and maturity along with the due date payments are due. There are even options for prepaid and discounts available at the Basic. The bill can even compare the information about the product made in advance of delivery. Thus, it is a financial statement of the business for both buyer and seller.

There are various types of bills or invoice used in business. They are like the proforma invoice, credit memo, invoice, Debit notes, and much more. Proforma invoice is found to be used more and more in foreign trade. This is a commitment statement from the vendor to a buyer. With this they enter the settlement date of delivery and others. The payment terms are also saved in such a statement. A credit memo is given when some products are returned by the purchaser. They include the repayment obligations. This is more a refund of money already paid.

The mainly used another type of account called debit account. This is a commitment given to the seller by the buyer for the debit amount to be paid within the time or fine. This is great value as it is used for legal action if the buyer does not pay at maturity. The commercial invoice is used where ships and other types of things involved in the middle of delivery and payment. This is supported by an invoice system that carries a lot of value on the trade account.

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Legal Billing: Best Practices – 25 Ways to Keep You Away From Troubles

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Rule 1 . Keep different types of fee agreements (hourly billing, flat billing, contingency billing, etc.) Ready at any time. Many local and state Bar Associations provide sample fee agreements. Start with the template and make the necessary changes according to your needs and legal requirements. You must specify all types of expenses (travel, fax, telephone …) you will charge your customers. If your jurisdiction requires, disclose whether or not you carry malpractice insurance. States have characteristics tasks you must perform and specifically exclude projects that you will not be handling (eg, any appeals). Review the rules of jurisdiction from time to time and adjust the fee agreement template accordingly.

Rule 2 . The fee agreement should include a member, paralegal and secretary of the price, even if you do not have any staff. See “assignments” below.

Rule 3 . It is advisable to include hourly external advice (preferably a specialist in the subject matter) that you may need to dominate every time to fill in for you or to perform specific and specialized tasks.

Rule 4 . Mention in the fee agreement if you want to be in communication with the client electronically, and make them aware that e-mail communication is not guaranteed communication process. Verify if the client is OK to receive bills by email.

Rule 5 . Remember, just because your fee agreement says that the retainer is not refundable may not make the retainer irreversible. If the retainer is held in client trust account and intended to be used for future services, a retainer is not likely to be recoverable (regardless of what your fee agreement states). Understand the difference between true headbands and advance fee retainers. If you are looking to prove retainer, make sure that the client understands this before you keep.

Rule 6 . If the fee agreement involves a monthly basis (for example) the collection, make sure it’s gone.

Rule 7 . Keep lowest billable unit time low. In some countries, any more than “minimum 15 minutes” is frowned upon.

Rule 8 . Track time carefully. Also keep a record of the time you will not bill your customer. It is desirable to bill all the time to discuss and then offer discounts (eg offer discounts to encourage prompt payment). This will also help you if the fee dispute arises and goes to arbitration / litigation.

Rule 9 . Keep a good record of time on issues and record time as soon as possible.

Rule 10 . Keep a detailed account of the project you phonograms billable and non billable hours. These detailed accounts help you with the management of the case and also help you to remember the events later.

Rule 11 . Avoid billing time for interoffice discussions. Customers hate this. Such discussions are considered preparatory steps (just like going to and from home to office) for the delivery of legal services and should not be charged to customers.

Rule 12 . Track time on fine granularity projects so that you can invoice them separately. This will save you a fee if a dispute arises and goes to arbitration / litigation.

Rule 13 . Each collection points, the invoice must be short but clearly should identify tasks performed (eg, “Phone conf with Opp advice Re: .. settlement”). Do not be vague (eg “Legal”).

Rule 14 . Do not use abbreviations in the collection line that customers would not know. If necessary, add a note at the end of the account to describe abbreviations used account.

Rule 15 . Avoid billing your clients to investigate legal content and theories lawyer skills should already know.

Rule 16 . Avoid collection of more than a reasonable time for the project. For example, if another lawyer (similar expertise and experience as you and charge the same hourly rate as you) would perform tasks (such as writing a typical short) in 5 hours, you should not bill for 10 hours for the same task (even if you delete actually 10 hours), unless you can explain why. If you do, the fact finder (the fee arbitration / litigation) can get the impression that you are not as skilled as you represented to the client (hence should not be paid the hourly fees charged to customers).

Rule 17 . Not of a bill to revise and review the documents prepared by yourself (or affiliates).

Rule 18 . Remember, the client has hired you to existing legal skills in a particular area. Do not bill of training and skills development especially in the area your regular job.

Rule 19 . Make sure that the accounts more than once. Check bills carefully before sending them out to customers to cover such errors.

Rule 20 . Not a bill or two customers for the project. Switch billable hours among many customers, if the project benefits them all. For example, if you research the legal stuff that you will use in two different cases, replace billable hours between the two cases.

Rule 21 . Do not blow billable hours (this is very unethical in any jurisdiction), even if reasonable attorney would have performed the same task at the same time you’re bill. For example, if you had already written a similar brief some other cases in the past and use the same template (with minor changes and adjustments), bill time you spent actually make changes and corrections.

Rule 22 . Distributed projects. Do not try to make the project a non-lawyer staff or junior lawyer can do. Customers would hate to see $ 300 / hour charges for making a copy, go to court to file motion or making / sending form letters. If you do not have the staff and do everything myself, not a bill Attorneys price for such a project. Rule of thumb is that if the project requires no legal skills, you should not be billing this project hourly rate.

Rule 23 . If the customer is a corporate customer, ask your customers contact your billing practices and make billing them accordingly. Some companies have accounts in Lede format. If so, do not send them not PDF or paper bills.

Rule 24 . Be frugal when spending money on behalf of clients. Try to use the cheapest service unless there is good reason.

Principle 25 . Be fair, reasonable and use common sense.

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