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An important aspect of trade is to keep track of all business receipts. Often times they end up shoved in drawers, as well as other documents, or accidentally thrown away. When this happens it can be difficult to find the receipts you need for tax. To ensure that you never misplace a receipt again, we recommend that you implement a monthly receipt filing our efficient organizing receipts.
Tools Needed:
- 1 red hanging folder and corresponding manila folder labeled “unpaid bills”
- 12 yellow hanging file folders, one for each month, marked accordingly
- 12 Manila folders, one for each hanging file folders with corresponding signal
- 12 legal size envelopes, one for each file for the low receipts
The System
unpaid bills – List all unpaid invoices in an “unpaid invoices” folder as soon as they arrive. Plan time once or twice a month to go through this file and write the necessary examinations. Write the check number and the date of payment of the invoice and file it in the right months of receipt file
Business Receipts -. As you collect atv.rekst receipts you should register them in their receipt of the correct month. Set small loose receipts in an envelope. Give this list to a book keeper at the end of each month, or enter receipts electronically tracking program such as QuickBooks
Vendor Declarations -. The seller is someone you regularly buy items from. When the vendor declaration, they shall be submitted to the proper month receiving files. If you need to keep copies of your statements vendor files, please photocopy the statement when it comes in and file the original in the correct months of receipt file, keep a copy of the vendor file. Reception file should then give a book keeper or in the electronic program
Receipts for customers Products -. Some managers buy materials for specific customers and the need to keep the receipt for the purpose of accountability. To do this, photocopied receipt and file the original of the receipt of the correct month. Keep a copy in the customer file. If clients always need the original receipt, you can deduct it from our taxes using the date on the photocopied receipt.
expense receipts for reimbursement
Tools Needed:
- 3 hanging files, marked, Pending, and returned
- 3 Manila folders, one for each hanging file corresponding signal
- 3 legal size envelope, one for each file for the low receipts
Managers often need to keep track of their receipts so they can be reimbursed for the money they spent. Next time you have a receipt that you have to be repaid immediately file it in the “Enter” file. After you have photocopied and submitted a receipt for reimbursement, holding out the publication in the “pending” file. Once you have confirmed that you have been reimbursed, write the check number and date of receipt of the payment receipt and bring it “refundable” file.
Clear Receipts
At the end of each year the monthly receipt records shall be clear and the information should be filed with your taxes. To store information, simply take a manila folder out of each hanging file folder and place it in the box. Mark the box with the correct tax year. This box should then be kept for seven years. Make new Manila folders for each phone hanging monthly receipt of files and refund receipt folder. You are now ready to incoming receipts next year.
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