Invoice Scanning Services

Invoice Scanning and Process Automation – Reduce business costs

Have you considered how much invoice processing is costing your company? It can cost £ 20 just to manually process a single account, and if you’re going through thousands of invoices per month, this can soon stack up. Invoice scanning and process automation can help to significantly reduce costs.

In the current situation, many companies are looking to cut costs, but these processing costs are often overlooked or unknown.

Follow my quick invoice process health check to assess whether it is something where you can save money and time. For larger companies, counseling is available to analyze the process for you.

Invoice Processing Health Check

Personal Time involved

• How many join every day?
• What level of staff involved in the invoice process?
• How much time is spent on this every day?
• How long does it take to manually process a single account?

data

• What data is taken from the account?
• How often is the data actually made by different departments and for what purpose?
• How accurate is the data taken?

Accuracy

• How many accounts do you have a question?
• What percentage of time is spent sorting out these inquiries?

cost

• Print -? How many copies do you think accounts for
• Postage – How much do you spend on postage to send a copy to multiple departments

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• Phone Bill -? How much you spend on telephone bills for billing inquiries
• Archive Storage – How long you need to keep your account

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• Late Payment- How often you make a late payment charges?
• Accuracy – Are you making accurate payments, you are over paying suppliers

After working in a large organization, I have witnessed this burdensome process first hand. There is a significant amount of staff time spent finding, filing, distributing and re-distributing paper invoices business. Just think how often paper copies are lost in your company? Another essential part of the process is to answer the phone to suppliers to resolve “when we are going to pay” inquiries. Assess how much time accounts team has to spend to answer those types of questions.

It’s not just accounts teams participated, clerks in various departments are sometimes re-enter the same data from accounts for different purposes. For example, accounts clerks can enter supplier name, date and amount; departmental staff may re-enter similar data on their table for their purpose budget reporting; Procurement personnel may enter it to match up with grn (goods received note), units can also be re-apportioning the costs of other central costs for the budget and create multiple copies of the invoice and the list goes on!

Managing time is a big consideration in this process, ask them for you, they probably tell you that they often get swamped with bills, spending time with the permission and query process again check paper copies monthly budget reporting purposes.

So to summarize, the main points here are: employee and management time; data accuracy; costs such as printing, postage, storage, late payment and over payment established by your company.

Once you have assessed the cost consider the following options to improve processes, save time and reduce business costs.

• Employing scanning Bureau to provide invoice scanning services on arrival -. Reduce data capture costs
• A real by room can be set up to get all the bills and accounts payable documents
• Documents are scanned of
• Technology can be used to extract key data accurately, such as account number, name of the supplier, quantity, description line, etc.
• Download your invoice data digitally in any required format to import their own trading systems.
• Bureau can also provide finishing solutions, allowing data to be extracted match and confirmed for payment. Full payable processing solutions and software can reduce the cost of somewhere between 50 pence and £ 1 account.